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Board of Education Regular Meeting

August 10, 2020

6:00 p.m. 

To join the meeting via Zoom, please click on the link below.


Passcode: 827005

For access to the complete agenda, please click here

The Hayden School District will be delaying the start of school until August 24th. Please click on the link below for more information. 

Delayed Start of School Information Letter

The mission of the Hayden School District is to promote continuous growth in student achievement by providing the support and tools to create a safe, motivating and enriching academic program which meets diverse educational needs.

Please visit the Food Service Page for information on the Free and Reduced Program and Application.

Please click on the links below for Kindergarten Enrollment Forms

Student Enrollment Form

Student Health Enrollment Form

Please click on the links below for Preschool Enrollment Forms and Handbook

Hayden Valley Preschool Enrollment Packet

Hayden Valley Preschool Handbook


Superintendent Sinner 

July Update 

July 27, 2020

The past few months have been very challenging for all of us.  We want you to know that we have been working diligently to ensure that your child(ren) have a good educational experience this upcoming school year. Our hope and desire is to have in-person learning.  We value the learning that takes place academically, socially, and emotionally when we can be in-person.  We also know that school may not go back to normal as quickly as we would all like.  With that in mind, teachers and administrators have worked hard to create plans that will meet the needs of our students. We thank you for completing the survey and helping provide us with feedback to make our district even better. Survey results indicate support for resuming in person instruction in the fall.

The following plan will outline the various stages of reopening school in the safest way that we know as of now.  Please double clicks on the link to open. We are seeking additional staff and parent feedback to assure we have the best plan for the safe return of our students and staff.  We have consulted with other school districts in our area and across the state, the Colorado Department of Education, as well as community and state leaders in order to create this plan.  Our plan has several levels and attempts to address every situation, and every plan will eventually ease restrictions with time and with successful implementation.  Please note that the plan will change with additional input, guidance, and mandates put in place at the county and state levels.

Back to School Roadmap

Please keep in mind that we are simply trying to minimize the risk of exposure to COVID -19 for our students, staff, and community.  We are given certain guidelines to follow that have changed on an almost daily basis.  We know that some are okay with facial coverings; while others are not. We will follow the recommendations from the state as well as from the local health department and Routt County. Here is the most current guidance from the Colorado Department of Education, Colorado Department of Public Health and Environment, and the Governor’s Office.

3-Phase Guide

In order to help us prepare for the school year, we are requesting that if you/your student wish to take the on-line learning plan, or if you choose to go on a completely different path (such as another on-line opportunity), to please let us know ASAP so we may plan accordingly.

Back to School registration is scheduled for Tuesday, August 4th from 7:30 – 6:00. A sign up form has been sent to all parents via ClassTag at the elementary and via email at the secondary level.  If you have not received a sign up notification, please contact the needed school’s principal (Mr. McDonald @ smcdonald@haydenschools.org or Mr. Shipp @ ashipp@haydenschools.org).  Registration will take place in the gym this year to allow for social distancing and ease for parents who have students in multiple grade levels.  Entry will be through the main lobby doors with one-way entry into the gym through the lobby.  Tables will be set up to complete the needed forms for registration, pay student required fees, and pay lunch costs.  As a reminder, we will not be able to accept cash during lunch this year as we do not have additional personnel available.  Computer forms and fees need to be paid on August 4th. We will be distributing technology to students on the first day of school, and the form and fee are required for a student to take a computer home in the case of a shutdown.  Mr. Richards will also be hosting a table for parents who have students who will be participating in fall athletics.  The information provided will take the place of the required traditional parent meeting for athletics.

Back to School night will most likely not take place this year due to restrictions that are in place.  We would exceed the allowed capacity with parents and students in the building. Final confirmation will be provided at registration.  The principals and teachers will be communicating out additional information that is normally shared during this event if it does not take place.

Hayden School District has implemented BoardDocs for all Board of Education meetings and documents. This platform allows all community members to access the agenda and documents that will be reviewed during the Board meeting online.  As we strive to continue to increase transparency and communication with the community, we believe this platform will provide easy access.  The link is: https://go.boarddocs.com/co/hayden/Board.nsf/

Highly Reliable Schools (HRS) will continue to be the focus of our district this coming year. HRS is a framework based on years of educational research that defines five levels of performance that a school must master to become a high reliability school ~ where all students learn the content and skills they need for success in college, careers, and beyond. We have already implemented a wide range of effective initiatives, and we are practicing researched-based strategies.  HRS enhances the work by providing indicators to empower the district to measure our progress toward attaining the five increasing levels.  By using the framework and indicators, we are focusing on achieving permanent, positive, and significant impacts on student achievement by synthesizing multiple complex initiatives into one harmonious system.  The five levels are: (1) Safe, Supportive, and Collaborative Culture; (2) Effective Teaching in Every Classroom; (3) Guaranteed and Viable Curriculum; (4) Standards-Referenced Reporting;

(5) Competency-Based Education.  We are scheduled to receive level 1 certification during the 2020-21 school year. Professional development and curriculum work days will focus on work in level 2 and 3.

We strive to keep the district Google calendar updated with all events and activities.  Prior to the start of school, all scheduled district activities will be added to the calendar. The calendar can be linked to your cell phone calendar for easy access.  To add the calendar to your phone, go to the district website calendar tab. At the bottom of the calendar, you will see +Google calendar. Clicking this will allow you to add it to your phone or personal computer calendar.

Hayden Valley Schools new building is scheduled to be completed in October.  The delay in opening was caused by COVID manufacturing closures throughout the world. With the delay comes a change in the school calendar.  Tentatively, we will move in after the first quarter which is the last week of October. At the August Board of Education meeting, the Board will finalize a modified calendar to accommodate the move.  The current plan is for first quarter to end on October 15th and parent teacher conferences to take place October 21st and 22nd. Staff would move into the new school the following week (October 26 – 29), and students would have the week of school off.  School would resume on November 2nd in the new building.  All plans are contingent upon no further delays. A ribbon cutting ceremony has not yet been scheduled but will take place around the time of the move in.

We know that there might be changes between now and when school opens.  We are striving to keep up and communicate out vital information that impacts any school changes.

As always, please reach out with any questions you may have. We are here to serve.


Christy Sinner, Superintendent


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